Using the Purchase Order (PO) System

Before you purchase anything, you must fill out a Purchase Order and get it approved by your line manager so that our finance team can pay your supplier. You can access the link to the Purchase Order page on the homepage of SharePoint and here.

In this video, we’ll cover how to:

• Request a new supplier to be added to the system

• Update the delivery address

• Choose the project which the purchase belongs to

• Assign a checker

• Choose the correct project code

• Enter different line items

Additional Information

• If you can not find the supplier in search bar, you must click ‘request a new supplier’ to send the details of your supplier to a member of the team who will add it in.

• You will receive a notification once your PO has been checked and approved.

• Once you PO is approved and the item/work has been delivered, please make sure to mark the PO as delivered so the accounts team can pay the supplier for you.